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Ministry of Agriculture, Animal Industry and Fisheries
Notice of Expression of Interest for Provision of National Consultant to Develop a Farmland Planning Strategy for Sustainable Land Management under ATAAS Project - MAAIF/SRVCS/2017-2018/00187
The has allocated/received funds from Donor to be used for the acquisition of the consultancy services described below.
The now invites eligible consultants to submit sealed expressions of interest for
Estimate within the threshold
Interested consultants should provide information demonstrating that they are eligible and possess the required qualifications to perform the services supported with relevant documentation.
The short listing criteria will include: TERMS OF REFERENCE FOR THE CONSULTANCY TO DEVELOP A FARMLAND PLANNING STRATEGY FOR THE DEPARTMENT OF AGRICULTURAL INFRUSTRUCTURE, MECHANISATION AND WATER FOR AGRICULTURAL PRODUCTION 1. Background Farmland Planning Division is under the Department of Agricultural Infrastructure and Water for Agricultural Production (AIWAP)in the Ministry of Agriculture Animal Industry And Fisheries (MAAIF). The overall objective of the division is to promote policy guidelines and build institutional capacity in farmland planning and ensure sustainable agricultural development in the country. Farmland planning services are necessary for improving organization and sustainability of agricultural development initiatives. This involves practical assessment of physical aspects of the farm (soil, water, vegetation and topography) considering the desired investments for the farmer in order to derive maximum profits/benefits from farming on a sustainable basis. In order to establish the potential capabilities and increase productivity of the different parcels of land MAAIF will require to use topographic and soil surveys as well as enhance organization and farmland planning of farm. The Ministry wishes to urgently procure services of a consultant to develop farmland planning guidelines and a Farmland planning strategy to revitalize the farmland planning unit with the view to enhance its capacity to deliver farmland planning services in order to contribute to enhanced and sustainable agricultural productivity, household food and income security in Uganda. 2. Objective of the Consultancy To develop a Farm Planning Strategy and Farm Planning Guidelines to guide actors/ stakeholders in improving delivery of farmland planning services as well as their contribution to enhanced agricultural productivity, household food and income security in Uganda. 3. Tasks of the Consultant The Consultant will undertake the following activities: a. Inception Report - Prepare and present to the AIMWAP department. An Inception report outlining the consultant’s interpretation of the ToR’s, the methodology and key outputs to deliver the assignment including work plan and schedule of activities and the report tables of content for the strategy and guidelines; b. Conduct a Desk Review Review past, on-going and planned farmland planning policies, plans and programs and relevant reports Carry out a situation analysis of the status of farmland planning services and give a profile of successes or failures as well as a SWOT Analysis that should guide future actions Review and document literature on existing farmland planning practices/ case studies. c. Conduct a field assessment • Identify and assess Farmland planning challenges, priority issues and good practices in line with relevant policies, plans, programs that should inform future action. • Undertake a Stakeholder mapping of Farmland planning actorsGather information from various categories of farmland holders and assess their farmland planning needs. • Carry out an assessment of capacity building and technology needs and policy and institutional measures needs of farm planners to improve farmland planning service delivery. • Identify major Farmland Planning issues, gaps requiring action and suggest interventions / plan of actions with potential actors and collaborating partner organizations. d. Write the Farmland Planning Strategy • Prepare a 5 year National Medium-Term Priority Framework (NMTPF) for revitalizing the functions of the farmland planning unit including a costed implementation plan. • Develop a Monitoring and Evaluation Framework for the NMTPF. e. Write the Farm Planning Guideline Prepare a Farmland Planning Guideline for farm planners and farmland users that includes the following element: • Policy, legal and institutional base for farmland planning in Uganda • Objectives, principles, activities and requirements for planning of various farm holding categories • Fact sheets about farmland planning practices, technologies and approaches/ case studies to demonstrate them. • Design and cost farm land planning activities to help to strengthen farmer’s capacity to increase productivity, improve resilience to climate change and achieve land degradation neutrality under different farm holding scenarios. • Outline sources, contacts, procedures and steps to be followed in accessing Farmland services • A directory of farm planning service providers in Uganda and East Africa f. Prepare policy briefs on Farmland Planning Strategy and Guidelines 4. Outputs and Deliverables In line with the objectives of the consultancy assignment the consultant will be expected to produce and submit: • An Inception report. • A Situation Analysis report on farmland planning in Uganda • A Stakeholder Consultation Report on farmland planning • A Farm Planning Strategy for the AIMWAP Department • Farm planning Guidelines for Farm planners and Farm managers • Policy Briefs on Farmland Planning Strategy and guidelines for Uganda 5. Duration of the assignment. The assignment will be for a period of 6 Months scheduled as below: Deliverables/ Outputs Duration Consultancy Time 1. Inception report 2 Weeks 2 days 2. Situation Analysis report on farmland planning 4 Weeks 8 days 3. Stakeholder Consultation Report on farmland planning 6 Weeks 15 days 4. A Farm Planning Strategy for the AIMWAP Department 5 Weeks 10 days 5. Farm planning Guidelines for Farm planners and Farm managers 4 Weeks 6 days 6. Policy Briefs on Farmland Planning Strategy and guidelines for Uganda 3 Weeks 4 days TOTAL 24 Weeks 45 Days 6. Qualification and Education Experience a. Education: The Consultant should have at least a Master’s degree in any of the following fields; Agriculture, Agricultural Economics, Fisheries and Aquaculture, and Natural Resource Management from a recognized and reputable institution. b. Experience: • Demonstrated Technical knowledge and understanding of farmland planning and surveying. • A solid track record in, Agriculture, livestock, fisheries, and rural appraisals, with at least Seven 7years’ experience in the field of agricultural policy analysis and planning and other related areas. Must have undertaken similar or related assignment in Sub-Sahara Africa • Familiar with socio-economic set up of farming communities in Sub-Sahara Africa and knowledge of the local content will be an added advantage. • Experience in working with various stakeholders including civil society, government institutions, and international organizations is an added advantage. • Demonstrated ability and excellent communication skills to facilitate and coordinate interviews and focus group discussions. c. Competences • Ability to work with minimal supervision. • High level written and oral communications skills in English. • Must be result oriented team player. • Excellent analytical skills. Recent experience with result-based management methodologies. • Experience in working with Multi – disciplinary teams. • Good computer and communication skills. 7. Payment Modalities • First Payment (20%) after presentation of an acceptable Inception Report • Second Payment (30%) after submission of acceptable draft Farmland planning strategy and guidelines • Final payment (50%) after submission of acceptable Final Report 8. Consultancy Implementation Arrangements The consultant shall work closely and be supervised by the ATAAS Project Coordinator and report to the Permanent Secretary, Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) through the Department of AIMWAP. Day to day activities and backstopping of the consultant will be facilitated by the SLM Coordinator.
Consultants may associate with other firms in the form of a joint venture to enhance their qualifications. The form of association, where applicable, should be indicated in the Expression of Interest.
Preference schemes shall apply when evaluating Request for Proposals from the shortlisted consultants.
Interested eligible consultants may obtain further information at the address given below from
Sealed Expressions of Interest must be delivered to the address below at or before
Before Friday, 19 Jan, 2018 00:00
Tel: and E-mail:
The notice of expression of interest is available at www.ppda.go.ug
The planned Procurement schedule (Subject to changes) is as follows:
Publication of Notice of Interest
Friday, 05 Jan, 2018
Closing Date for receipt of Expression of Interest
Friday, 19 Jan, 2018
Evaluation of Expression of Interest
From Friday, 19 Jan, 2018 to Monday, 29 Jan, 2018
Display of shortlist
Friday, 02 Feb, 2018
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Name : ___________________________________________________________________________________
Position of Authorized Official : __________________________________________________________________________
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